Transcript
Vigo County Oversight BoardDec 15, 2025
About this transcript
Automatic transcription, not the official record. This is what speech recognition heard at the meeting; it mis-hears names and numbers, and no editor has checked it. The clerk's minutes are the official record. Every line links to the moment in the recording — check anything that matters.
Voices were separated automatically and named from the meeting's speaker roster where the evidence supported it. An unnamed voice shows as Speaker 12 — a machine label, not a person's name.
- Meeting
- Vigo County Oversight Board · Dec 15, 2025
- Length
- 0:53:13
- Lines
- 287
- Transcribed by
- mlx-community/whisper-large-v3-turbo
0:00:00 — open the recording at 0 secondsSpeaker 0 the united states of america and to the republic for which it stands one nation under god indivisible
0:00:08 — open the recording at 8 secondsSpeaker 1 with liberty and justice for all
0:00:16 — open the recording at 16 secondsSpeaker 4 (chair) all right we'll go ahead and call this meeting an order uh welcome to uh the very first
0:00:22 — open the recording at 22 secondsSpeaker 6 (chair) by the county oversight board committee meetings this will mainly be an organizational meeting
0:00:28 — open the recording at 28 secondsSpeaker 7 (oversight board member) today um so the first item on the agenda we've got a swearing in before did you come here are you
0:00:38 — open the recording at 38 secondsSpeaker 13 you're filming i can go when everybody did it anyway no no no i i'm just standing up there so
0:00:46 — open the recording at 46 secondsSpeaker 11 (judicial officer) wherever you want to be okay well i think everybody they don't want to see me they want to see these now when i say this i'm going to say i i'm going to say state your name more away if it was you know one individually i'd have you individually you know say your name but i guess that's what you're going to say so you're going to repeat the words after me except when i say state your name so don't say state your name but you know so actually say mark the beat okay
0:01:19 — open the recording at 1 minute 19 secondsSpeaker 14 all right do you want to stand sure
0:01:23 — open the recording at 1 minute 23 secondsSpeaker 21 (judicial officer) raise your right hands i state your name do solemnly swear that i will support the constitution of the united states
0:01:37 — open the recording at 1 minute 37 secondsSpeaker 23 that will support the Constitution of the United States
0:01:41 — open the recording at 1 minute 41 secondsSpeaker 21 (judicial officer) and the Constitution of the State of Indiana,
0:01:47 — open the recording at 1 minute 47 secondsSpeaker 11 (judicial officer) and that I will faithfully execute and partially discharge all of my duties as a member of the Beagle County School Corporation
0:02:03 — open the recording at 2 minutes 3 secondsSpeaker 24 As a member of the Beaver County School Corporation.
0:02:07 — open the recording at 2 minutes 7 secondsSpeaker 21 (judicial officer) Facility Plan Oversight Committee. Facility Plan Oversight Committee. According to law. According to law. And to the best of my ability.
0:02:18 — open the recording at 2 minutes 18 secondsSpeaker 1 And to the best of my ability.
0:02:20 — open the recording at 2 minutes 20 secondsSpeaker 21 (judicial officer) So help me God. So help me God. Congratulations.
0:02:23 — open the recording at 2 minutes 23 secondsSpeaker 1 Thank you, Judge.
0:02:28 — open the recording at 2 minutes 28 secondsSpeaker 8 Thank you, Judge. You want me to sign this one? Yes, I do at all. pass your 2015
0:02:46 — open the recording at 2 minutes 46 secondsSpeaker 27 Minette
0:02:50 — open the recording at 2 minutes 50 secondsSpeaker 34 Principle
0:02:41 — open the recording at 2 minutes 41 secondsSpeaker 31 Infra comfort
0:03:01 — open the recording at 3 minutes 1 secondSpeaker 38 We have another one, Mark.
0:03:06 — open the recording at 3 minutes 6 secondsSpeaker 11 (judicial officer) I can get Tammy down here. I can get Tammy down here.
0:03:49 — open the recording at 3 minutes 49 secondsSpeaker 42 thank you okay
0:04:19 — open the recording at 4 minutes 19 secondsSpeaker 56 I hope you're right back.
0:04:49 — open the recording at 4 minutes 49 secondsSpeaker 6 (chair) okay thank you judge all right next item on the agenda um commissioner clinton dude here to give us an oversight on the mission overview and the timeline yep uh if you want to turn to the second
0:05:03 — open the recording at 5 minutes 3 secondsMark Clinkenbeard (county commissioner) page um i just uh there's over again the board composition um we had one appointed by the
0:05:11 — open the recording at 5 minutes 11 secondsMark Clinkenbeard (county commissioner) legal county council and um two appointed by the commissioners one of those was recommended by the business community um one appointed by the mayor one appointed is the president of the school i believe david is here david currently is here it was kind of a mistake on who was appointed to who and i assume you want to clear that up um the vigo county council just at why i appointed header pickens the appointments from the commissioner was mark mcfeeney the appointment recommended by the charter chamber of commerce was mark elliott and the mayors was jim bramble
0:05:56 — open the recording at 5 minutes 56 secondsMark Clinkenbeard (county commissioner) and stacy killian is the president of the school corporation so did i get the uh the person who was recommended by the chamber of commerce room is that what i got yeah you you have just just
0:06:10 — open the recording at 6 minutes 10 secondsMark Clinkenbeard (county commissioner) so it's you not you correct right okay you had mark okay yeah i meant to text you on sorry okay mission responsibility board members are responsible for reviewing the current video county school corporation facility consolidation plan evaluating all available funding mechanisms for the first two phases of the plan the directive to avoid increasing property taxes identifying best practices for community collaboration ensuring new school facilities meet both student needs and potential community users working closely and transparently
0:06:51 — open the recording at 6 minutes 51 secondsMark Clinkenbeard (county commissioner) with county leadership to support informed community-centered decision making the timeline today begins your service with finally uh port due on april 15th um frequency of meetings you know we're guessing two meetings a week um and i don't think that we have planned on that to begin until after the first of the year um so i'm not going to ruin the christmas plans or anything like that but um and that all that again is up to you the five board members and how you want to proceed how many meetings you think you need um and and really the time of day that you
0:07:32 — open the recording at 7 minutes 32 secondsMark Clinkenbeard (county commissioner) want we would i guess uh encourage that it be done in regular hours just so that uh we don't incur overtime for employees to have to stay to take minutes or live stream or anything like that but at the end of the day that's up to you um and we do want to make sure
0:07:52 — open the recording at 7 minutes 52 secondsSpeaker 79 (unknown — contaminated cluster) bit as accessible for people's possible so for me what are your regular business
0:08:05 — open the recording at 8 minutes 5 secondsSpeaker 82 we may be available correct yeah good question things like that sure for sure um good point um
0:08:19 — open the recording at 8 minutes 19 secondsMark Clinkenbeard (county commissioner) um to this expectation i think you go over that nine percent three guys nine percent uh like you say all meetings are open to the public um they are live streamed and will be
0:08:31 — open the recording at 8 minutes 31 secondsSpeaker 79 (unknown — contaminated cluster) recorded for future viewing um most of the times we a little coordinate with tammy allen and we
0:08:38 — open the recording at 8 minutes 38 secondsMark Clinkenbeard (county commissioner) would be available to do this down in council chambers but today there are about too many meetings so we moved it to here but we do have the ability to do any advice
0:08:52 — open the recording at 8 minutes 52 secondsSpeaker 92 do you have any other questions i would be happy to answer those christian right there
0:09:00 — open the recording at 9 minutesSpeaker 3 no i appreciate the clarity on the starting the first week of january
0:09:04 — open the recording at 9 minutes 4 secondsSpeaker 6 (chair) that's going to be one of my first questions how do we squeeze two more meetings in
0:09:08 — open the recording at 9 minutes 8 secondsSpeaker 7 (oversight board member) with that i am going to step back and let you guys run the meeting out here
0:09:26 — open the recording at 9 minutes 26 secondsSpeaker 102 (oversight board member) So next on the agenda we've got the nomination confirmation
0:09:39 — open the recording at 9 minutes 39 secondsSpeaker 103 I'm happy to accept. Sorry.
0:09:47 — open the recording at 9 minutes 47 secondsSpeaker 105 We need a confirmation vote. We have to hire.
0:09:55 — open the recording at 9 minutes 55 secondsSpeaker 109 We have to hire. We have to hire.
0:10:02 — open the recording at 10 minutes 2 secondsSpeaker 4 (chair) We have to hire. We need a confirmation vote. We have to hire. We have to hire. All right.
0:10:14 — open the recording at 10 minutes 14 secondsSpeaker 114 Thanks.
0:10:16 — open the recording at 10 minutes 16 secondsSpeaker 7 (oversight board member) Nomination for secretary. If I can return the favor and nominate Mr. Mark McNeely for secretary. That's seconded by Stacy Killian. I assume you accept?
0:10:35 — open the recording at 10 minutes 35 secondsSpeaker 119 Thank you.
0:10:36 — open the recording at 10 minutes 36 secondsSpeaker 6 (chair) All right. All in favor? Aye. There we go. Mark, we have on the agenda here an open door law explanation by an attorney. Do you feel like that one?
0:10:51 — open the recording at 10 minutes 51 secondsSpeaker 23 Yes. No, we have an attorney. We have an attorney.
0:10:55 — open the recording at 10 minutes 55 secondsSpeaker 102 (oversight board member) I'm sure Jim, well, Stacy, you're probably familiar with those laws, but the rest of
0:11:10 — open the recording at 11 minutes 10 secondsSpeaker 4 (chair) us probably don't appreciate my explanation. I guess we have a judge. We have legal advice.
0:11:17 — open the recording at 11 minutes 17 secondsSpeaker 11 (judicial officer) I'm very familiar with this law. Jim and I have worked on this a lot.
0:11:23 — open the recording at 11 minutes 23 secondsSpeaker 8 you know more about it than most attorneys just go ahead
0:11:33 — open the recording at 11 minutes 33 secondsSpeaker 55 i'll be messing with you
0:11:36 — open the recording at 11 minutes 36 secondsSpeaker 135 your explanation is free too
0:11:45 — open the recording at 11 minutes 45 secondsSpeaker 139 speak a little louder so everybody can hear you
0:11:49 — open the recording at 11 minutes 49 secondsSpeaker 143 (oversight board member) screened online on the web uh every this and such that we that's produced or open for you know availability for number 60.
0:12:06 — open the recording at 12 minutes 6 secondsSpeaker 142 (oversight board member) There's certain requirements that were notifying the public when um
0:12:35 — open the recording at 12 minutes 35 secondsSpeaker 150 (oversight board member) five or three of us are together
0:12:39 — open the recording at 12 minutes 39 secondsSpeaker 151 we're down two
0:12:53 — open the recording at 12 minutes 53 secondsSpeaker 143 (oversight board member) Thanks for joining us here.
0:13:03 — open the recording at 13 minutes 3 secondsSpeaker 157 (oversight board member) We have on the agenda just three of us are fairly new to this.
0:13:09 — open the recording at 13 minutes 9 secondsSpeaker 7 (oversight board member) So we have an explanation, high level overview of open door laws.
0:13:15 — open the recording at 13 minutes 15 secondsSpeaker 159 (legal counsel or county official) The open door laws are such that there has to be notice, 48 hours notice of any meeting, and then that meeting is open to the public. And now recently the law changed where they live stream all the governmental meetings
0:13:34 — open the recording at 13 minutes 34 secondsSpeaker 163 (legal counsel or county official) now also in addition to that. One legal question though that I would say that can be addressed at this point would be you guys are officially a committee this is a kind of a first reading of this ordinance it's kind of a new thing that even just got passed so i'm not even sure legally what you're subject to it now i realized that you know the commissioners and everybody involved wants complete transparency so i realized they have said you know that we're going to try to make sure that that's followed
0:14:08 — open the recording at 14 minutes 8 secondsSpeaker 163 (legal counsel or county official) but legally i think it's above and beyond this point i'm not sure that you're even legally subject does that answer your question yeah i think so
0:14:20 — open the recording at 14 minutes 20 secondsSpeaker 159 (legal counsel or county official) so normally you know you can post there there's a statute even that talks about how you give the notice and obviously you could put it in the paper you could post it uh things like that as far as notice
0:14:34 — open the recording at 14 minutes 34 secondsSpeaker 171 (oversight board member) probably good defense practices to follow under law at this point i mean i i agree because then i
0:14:40 — open the recording at 14 minutes 40 secondsSpeaker 163 (legal counsel or county official) mean it's complete transparency to everybody pleasure allowing anybody else that wants to watch it and be live streamed or show up at first um yeah just speaking on behalf of the commissioners
0:14:55 — open the recording at 14 minutes 55 secondsSpeaker 176 (oversight board member) we would like you know public numbers to be followed even though it may not be required we mentioned that throughout the process that that's what we're doing so we've asked that you
0:15:05 — open the recording at 15 minutes 5 secondsSpeaker 7 (oversight board member) would do that for sure yeah i don't know as a committee i don't know there's a requirement to
0:15:11 — open the recording at 15 minutes 11 secondsSpeaker 6 (chair) establish bylaws and those sorts of things but i think as a committee we can just go ahead and make that commitment to follow the public notice and open door laws whether that requires a vote or
0:15:22 — open the recording at 15 minutes 22 secondsSpeaker 183 (oversight board member) can i see everybody naughty in agreement okay i think the hardest part would be just to set our
0:15:27 — open the recording at 15 minutes 27 secondsSpeaker 182 (oversight board member) agenda make sure it's close to 40 dollars
0:15:33 — open the recording at 15 minutes 33 secondsSpeaker 183 (oversight board member) we've got more than capable secretary here
0:15:42 — open the recording at 15 minutes 42 secondsMark Clinkenbeard (county commissioner) just so you know this is being live streamed so but there's no microphone out here so if you can
0:15:48 — open the recording at 15 minutes 48 seconds speak as loud as you can no no i'm just they won't be able to hear you just not so just
0:15:53 — open the recording at 15 minutes 53 secondsSpeaker 193 (legal counsel or county official) as you can and uh kind of face them the tv if you can sure and the meetings need 24 hours is the agenda also provided for you it allows the public to know if they want to come and speak on
0:16:10 — open the recording at 16 minutes 10 secondsSpeaker 196 anything or know what we're discussing
0:16:11 — open the recording at 16 minutes 11 secondsSpeaker 182 (oversight board member) do we have to allow public comment are we doing that do we have to allow public comment on anything
0:16:23 — open the recording at 16 minutes 23 secondsSpeaker 199 (legal counsel or county official) you do not have to allow public comment if you choose not to or you could limit it somewhat i mean i think again best practices you know that most governmental entities allow it
0:16:34 — open the recording at 16 minutes 34 seconds but also you know i've been involved in different cases too where people want to come and speak for hours to basically throw everything off track so so i mean you could also have rules with regard to
0:16:48 — open the recording at 16 minutes 48 secondsSpeaker 163 (legal counsel or county official) it so in other words a lot of them there's a two or three minute limit but also they can't speak
0:16:53 — open the recording at 16 minutes 53 secondsSpeaker 159 (legal counsel or county official) on something that's already been spoken on past meetings those kind of things so but that's up to
0:16:59 — open the recording at 16 minutes 59 secondsSpeaker 141 your discretion that notification requirement could be taken care of fell swoop if we
0:17:10 — open the recording at 17 minutes 10 seconds said for particular days we want to meet that kind of thing on the commissioner council
0:17:16 — open the recording at 17 minutes 16 secondsSpeaker 142 (oversight board member) beginning of the year that's correct
0:17:28 — open the recording at 17 minutes 28 secondsSpeaker 6 (chair) it's great great segue there jim uh the discussion on meeting cadence and future agendas making a commitment here to meet twice a week. I don't know if y'all have thoughts on dates, times,
0:17:42 — open the recording at 17 minutes 42 secondsSpeaker 157 (oversight board member) certainly the request for you, picking up that first week, first full week of June, Maureen.
0:17:51 — open the recording at 17 minutes 51 secondsSpeaker 215 What do you want to do?
0:17:53 — open the recording at 17 minutes 53 secondsSpeaker 218 (oversight board member) I just have school board meetings are Monday evenings beginning at 6 p.m. but if we're meeting at 8 to 4 p.m. time frame, I'm good. sure
0:18:12 — open the recording at 18 minutes 12 secondsSpeaker 157 (oversight board member) yeah well we won't we'll make you get in here for an eight-day meeting i love that
0:18:18 — open the recording at 18 minutes 18 secondsSpeaker 229 (oversight board member) it's all smart i mean actually other than it seems selfish to just start throwing out all of this looks for me or this works you know but monday first after day mondays are always a great
0:18:29 — open the recording at 18 minutes 29 secondsSpeaker 79 (unknown — contaminated cluster) i'll just throw out some dates so the first two weeks of each month are pretty busy our stuff can be busy every evening uh the council meets the first and second tuesday of the month at five o'clock at council chambers commissioners meet every tuesday morning at nine uh so that you should be on there uh wednesdays well the first wednesday of the month and the council chambers is the area planning commission meeting um and then there's some other board meetings um so the first half of the month you would have to definitely want to uh
0:19:11 — open the recording at 19 minutes 11 secondsSpeaker 79 (unknown — contaminated cluster) give it tammy allen and we'll be able to help you with the schedule time okay
0:19:16 — open the recording at 19 minutes 16 secondsSpeaker 238 (oversight board member) thursdays are usually wide open as our practice in that regard if we end up with conflicts of
0:19:23 — open the recording at 19 minutes 23 secondsSpeaker 239 (oversight board member) meeting spaces does it have to be in these chambers or can we go to another location that
0:19:28 — open the recording at 19 minutes 28 secondsSpeaker 79 (unknown — contaminated cluster) has screen capability it could be well it could be here or down there or i assume we could do somewhere else but i mean i would think we'd be able to accommodate either between here or down there we'll be able to accommodate the reason i ask is because we also have a requirement
0:19:42 — open the recording at 19 minutes 42 secondsSpeaker 238 (oversight board member) screens all of our meetings are streaming as well and if we end up the conflict like what you just right i think what's important is that they're the place to stream yes
0:19:53 — open the recording at 19 minutes 53 secondsSpeaker 241 (oversight board member) so we have two places and two over each other i think we can probably figure it out
0:20:02 — open the recording at 20 minutes 2 secondsSpeaker 218 (oversight board member) do you see an issue with them like a monday like mid-morning do you see an issue with monday's mid-morning no that's a standing
0:20:26 — open the recording at 20 minutes 26 secondsSpeaker 257 okay we're about the second day to do something yeah you're gonna keep with the temperature
0:20:41 — open the recording at 20 minutes 41 secondsSpeaker 7 (oversight board member) and keep in position yeah sure mondays and thursdays at 10 30.
0:20:52 — open the recording at 20 minutes 52 secondsSpeaker 216 (oversight board member) um sorry uh how long do you like last like two general
0:20:57 — open the recording at 20 minutes 57 secondsSpeaker 268 or are we going to be kind of open which is fine either way but like you probably have the same
0:21:03 — open the recording at 21 minutes 3 secondsSpeaker 157 (oversight board member) expectations i don't know yet uh i feel like this you know the first few minutes here we're gonna have pretty heavy presentations i think to get up to speed i just made those running a little longer
0:21:15 — open the recording at 21 minutes 15 secondsSpeaker 183 (oversight board member) than the average uh as we get along here but i'm not sure at this time so
0:21:24 — open the recording at 21 minutes 24 secondsSpeaker 252 (oversight board member) so then just for schedule purposes our first meeting will be monday january 5th at 10 30
0:21:29 — open the recording at 21 minutes 29 secondsSpeaker 257 then thursday january 8th since the first year yes
0:21:39 — open the recording at 21 minutes 39 secondsSpeaker 277 the channel doesn't be posted officially
0:21:46 — open the recording at 21 minutes 46 secondsSpeaker 240 we would uh we would have our our auditor um
0:21:50 — open the recording at 21 minutes 50 secondsSpeaker 96 (legal counsel or county official) without pressure at least post them 48 hours in advance of the meeting or sooner so as soon as you
0:21:56 — open the recording at 21 minutes 56 secondsSpeaker 243 you get your schedule to get to uh tammy and we'll be here on monday thursday came so i guess we'd
0:22:06 — open the recording at 22 minutes 6 secondsSpeaker 284 (oversight board member) have to come up with our agenda to the following meeting so we almost want to carve out a little bit of time each meeting and then go ahead and finalize the other conflict is what was this
0:22:22 — open the recording at 22 minutes 22 secondsSpeaker 182 (oversight board member) junior day of president's day for mondays are your offices closed sundays so we need to adjust or just only need one
0:22:31 — open the recording at 22 minutes 31 secondsSpeaker 222 I can give you the dates right now.
0:22:52 — open the recording at 22 minutes 52 seconds I can look for a counter. It would be closed Monday the 19th for Martin Luther King Jr. Day.
0:22:58 — open the recording at 22 minutes 58 secondsSpeaker 290 It would be the 16th of February for President's Day.
0:23:00 — open the recording at 23 minutes yes um let me go up through April here April April April
0:23:14 — open the recording at 23 minutes 14 secondsSpeaker 83 the schools are closed they'll be in the council chair I'm not sure
0:23:20 — open the recording at 23 minutes 20 secondsSpeaker 3 when they started
0:23:22 — open the recording at 23 minutes 22 secondsSpeaker 195 Dr. Hansel, our admin offices are closed those Mondays as well, correct?
0:23:33 — open the recording at 23 minutes 33 secondsSpeaker 304 Technically, those are holidays for all custodians, secretaries, everybody. Do I work on those days? Yes.
0:23:41 — open the recording at 23 minutes 41 secondsSpeaker 171 (oversight board member) Although I don't plan on working on the 60th. And just the conversation is, do we pivot to a different meeting location on those days?
0:23:49 — open the recording at 23 minutes 49 secondsSpeaker 307 Bottom line is, Mark, if you can, there's something I can open up and have that going there.
0:23:54 — open the recording at 23 minutes 54 secondsSpeaker 239 (oversight board member) But the 16th, I wouldn't be able to.
0:23:55 — open the recording at 23 minutes 55 secondsSpeaker 241 (oversight board member) I can't speak for the other people. Thanks.
0:24:03 — open the recording at 24 minutes 3 secondsSpeaker 103 I'm going to do a gym for about 48 hours. I'm starting out of the rest of the week.
0:24:14 — open the recording at 24 minutes 14 secondsSpeaker 150 (oversight board member) I know for Mondays, we're going to start a Friday. So we're okay with that.
0:24:29 — open the recording at 24 minutes 29 secondsSpeaker 315 Those two holidays, we'll just come to Tuesdays.
0:24:32 — open the recording at 24 minutes 32 secondsSpeaker 195 Do those work, Mark? Which one's that? The two holidays, if we come to Tuesdays.
0:24:40 — open the recording at 24 minutes 40 secondsSpeaker 319 It should be okay. Okay, we'll do it at 10.30. Yeah.
0:24:45 — open the recording at 24 minutes 45 secondsSpeaker 321 Yeah.
0:24:53 — open the recording at 24 minutes 53 secondsSpeaker 243 There's something scheduled there on the Tuesday
0:24:55 — open the recording at 24 minutes 55 seconds down there, we can do it here. So that would not be a problem to do it here. January 20th? Yes. And the other one was the 17th. Yes.
0:25:07 — open the recording at 25 minutes 7 secondsSpeaker 324 Yes, we can have it there. Or here. Great.
0:25:11 — open the recording at 25 minutes 11 secondsSpeaker 171 (oversight board member) and then i think another week to look at dcfc spring break will fall during our time we're still
0:25:18 — open the recording at 25 minutes 18 secondsSpeaker 218 (oversight board member) working with this i mean i don't i don't have plans but i didn't want to see my
0:25:25 — open the recording at 25 minutes 25 secondsSpeaker 327 Yeah, my kids are too young for spring break. I'll be here. We are up right now.
0:25:34 — open the recording at 25 minutes 34 secondsSpeaker 183 (oversight board member) Let's go to the quorum. You can catch us on YouTube.
0:25:45 — open the recording at 25 minutes 45 secondsSpeaker 298 All right. I think that public record saw now what to come out.
0:25:50 — open the recording at 25 minutes 50 secondsSpeaker 59 well like if there's you know on a governmental day if there's a word that's passed and different
0:26:04 — open the recording at 26 minutes 4 seconds things they've kind of loosened up their laws and rules during covid of course
0:26:10 — open the recording at 26 minutes 10 secondsSpeaker 218 (oversight board member) i think to for us to vote we have to be on camera so if you were to zoom in correct
0:26:17 — open the recording at 26 minutes 17 secondsSpeaker 195 you have to be on camera
0:26:26 — open the recording at 26 minutes 26 secondsSpeaker 7 (oversight board member) all right so we have uh some proposed kind of focuses for the early meeting
0:26:33 — open the recording at 26 minutes 33 secondsSpeaker 6 (chair) any comments on those i'm important to start with the facilities why get up to speed there
0:26:40 — open the recording at 26 minutes 40 secondsSpeaker 182 (oversight board member) so just it's a presentation by the brawl to require regarding school plan and alternatives
0:26:44 — open the recording at 26 minutes 44 secondsSpeaker 171 (oversight board member) I would like for that to be to include a representative from the school corporation
0:26:50 — open the recording at 26 minutes 50 secondsSpeaker 218 (oversight board member) in conjunction of Drew Walter because we utilize Drew Walter as the expertise to do that but they gave recommendations or information such as the cost or you know why this building is better than
0:27:03 — open the recording at 27 minutes 3 secondsSpeaker 171 (oversight board member) this building for the purposes we're asking but the school board with Dr. Hensel and the administration
0:27:08 — open the recording at 27 minutes 8 secondsSpeaker 182 (oversight board member) we are the ones that set the plan and voted on that plan so the plan is ours with the in the help of javalter with that information and also alongside with dr mckibben for the demographic um i would also request that maybe he zoom in to share his findings and we might utilize that
0:27:26 — open the recording at 27 minutes 26 secondsSpeaker 267 (oversight board member) information to come up with the plan we have sure um is that you know first week of january is that reasonable to get your vault or online and i'd have to talk with them um but we have a
0:27:40 — open the recording at 27 minutes 40 secondsSpeaker 291 (oversight board member) stay in appointment every tuesday so tuesday i will make it a point to ask them if these states work for them and they will tell me whether it does or doesn't let's go ahead and pencil them
0:27:50 — open the recording at 27 minutes 50 secondsSpeaker 241 (oversight board member) in as well as the representative from the school floor question that's you i've already asked my
0:27:55 — open the recording at 27 minutes 55 secondsSpeaker 351 (unknown — contaminated cluster) secretary to block these states off yeah am i sure did you have a comment yes just to make a note that during the application process we had
0:28:07 — open the recording at 28 minutes 7 secondsSpeaker 79 (unknown — contaminated cluster) some folks that were interested and they we told them that virtual was not necessarily an option uh you know as a part of the 90 so uh but you could i mean as long as you have one So that we don't have online meetings at this group.
0:28:28 — open the recording at 28 minutes 28 secondsSpeaker 218 (oversight board member) Right.
0:28:29 — open the recording at 28 minutes 29 secondsSpeaker 83 Yep.
0:28:30 — open the recording at 28 minutes 30 secondsSpeaker 7 (oversight board member) So everybody's in agreement here that we're strongly encouraged in person that can just extreme circumstances allow virtual. I assume one of the main things we need to do here is get an RFP out to the financial consultant.
0:28:50 — open the recording at 28 minutes 50 secondsSpeaker 157 (oversight board member) Jim, you have thoughts on a couple of people you've worked with in the past in accounting experience here.
0:28:57 — open the recording at 28 minutes 57 secondsSpeaker 141 well do do we have to like have a do you think we need a formal rfp written and sent out like a
0:29:13 — open the recording at 29 minutes 13 secondsSpeaker 143 (oversight board member) bid document or can send to personal services
0:29:19 — open the recording at 29 minutes 19 secondsSpeaker 182 (oversight board member) I know like from a school board perspective, I mean, we're, we're, we're under a microscope always and that the RFP is the safest way to be as transparent as fair as possible.
0:29:40 — open the recording at 29 minutes 40 secondsSpeaker 33 I don't know if we have like minute, Dr. Hensel, do we have minimum requirements of when something has to RFP?
0:29:58 — open the recording at 29 minutes 58 secondsSpeaker 239 (oversight board member) I always go with what my legal counsel tells me. If it's an RFP, you basically get on a couple of weeks to respond, send it out. And then the thing about an RFP is that it is not by a little bit. You can put parameters in that you can use to decide that you want to meet on this date,
0:30:21 — open the recording at 30 minutes 21 seconds want this information, you want things like that. So therefore you can use that to discern which one you want to use and not be held to which ones you have the lowest cost.
0:30:30 — open the recording at 30 minutes 30 secondsSpeaker 291 (oversight board member) That's really the difference between bidding documents and RFPs. You should, if you're going to request it from multiple entities, you just have to get a reasonable amount of time to respond to it. Typically, I use about 10 or 12 days to do that.
0:30:47 — open the recording at 30 minutes 47 secondsSpeaker 267 (oversight board member) Listen, Commissioner Clinton-Bear just handed me a document on public bidding procedures
0:30:53 — open the recording at 30 minutes 53 secondsSpeaker 6 (chair) purchases and services less than 50k no bidding requirement between 50 and 150k
0:31:00 — open the recording at 31 minutesSpeaker 7 (oversight board member) there's invitations to these three bidders it requires a quote and then over 150k would require a bid competitive process i don't think that will apply i think it's in our
0:31:19 — open the recording at 31 minutes 19 secondsSpeaker 6 (chair) best interest to send out some dealers to a special
0:31:22 — open the recording at 31 minutes 22 secondsSpeaker 142 (oversight board member) today subaky ban key block drug ban
0:31:43 — open the recording at 31 minutes 43 secondsSpeaker 249 25
0:31:49 — open the recording at 31 minutes 49 secondsSpeaker 142 (oversight board member) Covid gain Elite
0:32:02 — open the recording at 32 minutes 2 secondsSpeaker 267 (oversight board member) yeah this is probably probably in our best interest to send out a couple feelers and
0:32:08 — open the recording at 32 minutes 8 secondsSpeaker 6 (chair) go through a formal having said well not maybe not a formal rfp but having to send that yeah
0:32:18 — open the recording at 32 minutes 18 secondsSpeaker 252 (oversight board member) review do we do that ourselves or is that through an attorney or or?
0:32:27 — open the recording at 32 minutes 27 secondsSpeaker 40 I hope they didn't look good.
0:32:32 — open the recording at 32 minutes 32 secondsSpeaker 122 I suppose the commissioner's office can give some help contact. What role was the labor issue again? How do you get quotes from financial consultants
0:32:46 — open the recording at 32 minutes 46 seconds on what they would charge us for their services? You get quotes on your own.
0:32:52 — open the recording at 32 minutes 52 secondsSpeaker 176 (oversight board member) you know for your contract i don't have someone okay condiator but for this i mean it's going to be less than a hundred thousand dollars
0:33:11 — open the recording at 33 minutes 11 secondsSpeaker 150 (oversight board member) is that something you're comfortable with
0:33:13 — open the recording at 33 minutes 13 secondsSpeaker 216 (oversight board member) We need to know more specifically what we're asking them for guidance on or other than an hour of rain, which is pretty evident, but if we have something more specific, general about our timeline we're talking about in covering well
0:33:50 — open the recording at 33 minutes 50 secondsSpeaker 143 (oversight board member) yes who might start her class with at least 1 Lias can lie more just statue that went
0:34:02 — open the recording at 34 minutes 2 secondsSpeaker 142 (oversight board member) few more castles right here in 6 systems things when they were turn up
0:34:17 — open the recording at 34 minutes 17 secondsSpeaker 242 It may be very similar what you would do at IETEC in terms of requesting a financial
0:34:32 — open the recording at 34 minutes 32 secondsSpeaker 351 (unknown — contaminated cluster) analysis of whether or not you have the capacity to be able to do certain building projects, whether they're probably all in line with something very similar to what you're accustomed to at IETEC. Yeah.
0:34:41 — open the recording at 34 minutes 41 secondsSpeaker 415 So is that something we come back to the first meeting that the plan of who the ask can reach out to?
0:35:03 — open the recording at 35 minutes 3 secondsSpeaker 7 (oversight board member) I think we probably need to do that soon. Or do that.
0:35:11 — open the recording at 35 minutes 11 secondsSpeaker 6 (chair) Or by the end of this week we need to put together something like that. Not necessarily an invitation to fit in, but we'll need some sort of proposal and engagement
0:35:19 — open the recording at 35 minutes 19 secondsSpeaker 103 like informal RFP process. Do you have a template for that or something?
0:35:26 — open the recording at 35 minutes 26 secondsSpeaker 216 (oversight board member) No, it's more of just word and mouth communication. just reaching out and saying hey this is now i could probably get you like and we have like a process that we could probably leverage to communicate with
0:35:52 — open the recording at 35 minutes 52 secondsSpeaker 47 (oversight board member) at this point yeah
0:35:59 — open the recording at 35 minutes 59 secondsSpeaker 189 Okay, just so you all know, we have a big utility has given us pretty in depth financial
0:36:09 — open the recording at 36 minutes 9 secondsSpeaker 79 (unknown — contaminated cluster) situation, but in the interest of transparency, I would recommend that you use someone else for your own. We can give you this one so you can add some reference.
0:36:20 — open the recording at 36 minutes 20 secondsSpeaker 96 (legal counsel or county official) Yep. Sorry, I can pay for it and all that kind of stuff, but I would recommend that you make it another one.
0:36:25 — open the recording at 36 minutes 25 secondsSpeaker 183 (oversight board member) Great. email that out to the committee you provide hard copies your final items thank you likewise the
0:36:33 — open the recording at 36 minutes 33 secondsSpeaker 351 (unknown — contaminated cluster) school district has also used a different branch of paper silly but i would also advise you not use
0:36:38 — open the recording at 36 minutes 38 secondsSpeaker 239 (oversight board member) paper silly but at the same time looking at the report that the county has may help you determine
0:36:46 — open the recording at 36 minutes 46 secondsSpeaker 442 what questions you want to ask and so forth like that sure before we move on just too much too much
0:36:55 — open the recording at 36 minutes 55 secondsSpeaker 252 (oversight board member) where one of the things we talked about as a school board to help with our kind of like to
0:37:02 — open the recording at 37 minutes 2 secondsSpeaker 218 (oversight board member) see what the revolter has done in the past and to see kind of what we can envision Terre Haute to have we did a field trip to some of the schools they have worked on whether they were renovated spaces whether they rebuild or conservation of the two and that was the field tripped up to Val Frazo area at Hobert High School and it has been talked about that maybe this committee do something similar to maybe keep that on our radar that's where looking at meetings and times that we want to meet it's really eye-opening to see what other communities are doing that are
0:37:36 — open the recording at 37 minutes 36 secondsSpeaker 182 (oversight board member) similar to ours um i mean it was just really good that further or at a different meeting that we read on yeah that's a good idea
0:37:55 — open the recording at 37 minutes 55 secondsSpeaker 275 maybe you have some thoughts about the meetings we have one of the reading content
0:38:01 — open the recording at 38 minutes 1 secondSpeaker 218 (oversight board member) those are the two main things one that we'd have representation from the school corporation involved in those presentations which are all tricky so closely with that but then also that that field trip portion was it was very eye-opening i don't want to say just it's just to see what our kids could have what our teachers could have um you hear a lot oh we're behind we're behind you don't realize that until you see it and to know what the framers we could work with
0:38:31 — open the recording at 38 minutes 31 secondsSpeaker 182 (oversight board member) and to provide something like that for our students
0:38:47 — open the recording at 38 minutes 47 secondsSpeaker 451 marketing conversation there
0:38:49 — open the recording at 38 minutes 49 secondsSpeaker 105 are there plans are the plans that were laid out by gibraltar are they current do they align with
0:39:05 — open the recording at 39 minutes 5 secondsSpeaker 193 (legal counsel or county official) the house and pullback i know that there was a lot of talk about community use and improving health and safety like was that this was this around when gibraltar presented
0:39:19 — open the recording at 39 minutes 19 secondsSpeaker 455 there was gibraltar began their work with the school corporation in january of 2024. um the bill
0:39:28 — open the recording at 39 minutes 28 secondsSpeaker 239 (oversight board member) passed in 2025 so yeah they were doing this work while senate our senate bill 362 which became house bill 1515 was all going through the legislative process okay and gibraltar's
0:39:43 — open the recording at 39 minutes 43 secondsSpeaker 351 (unknown — contaminated cluster) from they're an architect so their analysis was from the perspective of the buildings themselves Baker till it was more on the financial side of things
0:39:56 — open the recording at 39 minutes 56 secondsSpeaker 462 and then with that
0:39:58 — open the recording at 39 minutes 58 secondsSpeaker 464 I think that'll be important to make sure
0:40:04 — open the recording at 40 minutes 4 secondsSpeaker 241 (oversight board member) the level of that doesn't be a lot
0:40:08 — open the recording at 40 minutes 8 secondsSpeaker 351 (unknown — contaminated cluster) we also did a demographic study that you may or may not want that information as well
0:40:14 — open the recording at 40 minutes 14 secondsSpeaker 457 that has enrollment where we're at what future enrollment is
0:40:19 — open the recording at 40 minutes 19 secondsSpeaker 351 (unknown — contaminated cluster) i'm sure the person who did the study and could present the study we could arrange for him to actually be the one presented and answer your questions instead of it being synthesized through
0:40:30 — open the recording at 40 minutes 30 secondsSpeaker 102 (oversight board member) the i assume that study was taken into account when you presented to the county council a little once ago that's where that came all those numbers i shared i don't know if we need to get any deeper than what you did in that presentation and i believe all of that is still on our website online
0:40:47 — open the recording at 40 minutes 47 secondsSpeaker 150 (oversight board member) or in our youtube archives of our meeting call they sit both gibraltar and the kibben has presented
0:40:53 — open the recording at 40 minutes 53 secondsSpeaker 304 i can forward the entire report to really want to have deep trouble going to sleep one day
0:41:00 — open the recording at 41 minutesSpeaker 102 (oversight board member) but don't challenge me on that i was watching one of the presentations friday night
0:41:05 — open the recording at 41 minutes 5 secondsSpeaker 7 (oversight board member) that's it i don't know more conversation there i'm eating i think it's good enough and the direction that we have to focus on the facilities and what of all the finances and see what else
0:41:26 — open the recording at 41 minutes 26 secondsSpeaker 150 (oversight board member) along with uh financial advisory pregnant or maybe focus for that or how do you guys do that just want to throw that out
0:41:40 — open the recording at 41 minutes 40 secondsSpeaker 143 (oversight board member) for that and when you come to the kind of guess if you do change the consensus that probably at this point you need an attorney
0:41:54 — open the recording at 41 minutes 54 secondsSpeaker 182 (oversight board member) would we need the attorney later to solidify how this may look in what forms we may have and what at the at the end or i mean what are you thinking kristen i mean as far as i mean i hate to comment
0:42:15 — open the recording at 42 minutes 15 secondsSpeaker 47 (oversight board member) too much but i'm going back to what terry said earlier you know this is a this is a piece of legislation this is its first run right so i think there could be boundaries there you don't even know about so but i full disclosure i'm also married to an attorney so i think everybody should
0:42:45 — open the recording at 42 minutes 45 secondsSpeaker 38 yeah i think you know i think when it comes together we're probably going to need somebody
0:42:52 — open the recording at 42 minutes 52 secondsSpeaker 100 from the committee in alignment with the House bill, and as far as having determined the program
0:42:59 — open the recording at 42 minutes 59 seconds for the committee and the House on the app for that.
0:43:03 — open the recording at 43 minutes 3 secondsSpeaker 328 But in the real organization, and we were trying to get consultants all purged.
0:43:14 — open the recording at 43 minutes 14 secondsSpeaker 171 (oversight board member) I'll just add to some of the questions to think about we've all been a part of seeing
0:43:20 — open the recording at 43 minutes 20 secondsSpeaker 182 (oversight board member) what it took to get to this point that we have to be cognizant that there are legalities forming to work against this work as well. I don't know if that means we need to revisit it sooner rather than later to protect the work that we're about to embark on.
0:43:47 — open the recording at 43 minutes 47 secondsSpeaker 464 Is it prudent to at least get conversations and get pricing agents at the right?
0:44:00 — open the recording at 44 minutesSpeaker 492 You don't need one, but you need one.
0:44:04 — open the recording at 44 minutes 4 secondsSpeaker 493 I guess that's my concern and my worry that if we don't, if we're not prepared somehow,
0:44:12 — open the recording at 44 minutes 12 secondsSpeaker 182 (oversight board member) we'll be caught off guard and it's what we're trying to do sure and i hate to see this commitment and and work that everyone has committed to do be or not if we're not prepared
0:44:26 — open the recording at 44 minutes 26 secondsSpeaker 7 (oversight board member) well i think if jim's going to take on the spirit of reaching up to some financial consultants i'm happy to have some preliminary conversations with the international style offices or something
0:44:39 — open the recording at 44 minutes 39 secondsSpeaker 267 (oversight board member) um but at least set the stage for what's coming i'll get some other thoughts bring it back to the committee sure thank you
0:44:53 — open the recording at 44 minutes 53 secondsSpeaker 7 (oversight board member) all right conflict of interest for execution any direction here set aside time to make sure we do it
0:45:03 — open the recording at 45 minutes 3 secondsSpeaker 267 (oversight board member) yes
0:45:33 — open the recording at 45 minutes 33 secondsSpeaker 96 (legal counsel or county official) that's similar to what the cib board um
0:45:39 — open the recording at 45 minutes 39 secondsSpeaker 150 (oversight board member) right after the meeting do we have to do it now on the record or um you can take some time to look
0:45:50 — open the recording at 45 minutes 50 seconds at it before the first meeting that's fine your next meeting i mean or if you're comfortable
0:45:56 — open the recording at 45 minutes 56 secondsMark Clinkenbeard (county commissioner) signing them now just yeah go ahead and do it we have another republic in the room i do have one
0:46:01 — open the recording at 46 minutes 1 secondSpeaker 289 i have laundry right in the other room she's yeah i guess okay if you don't mind yeah that'd be great
0:46:06 — open the recording at 46 minutes 6 secondsSpeaker 267 (oversight board member) we'll go ahead and put it on today sure i'll have her come down the internet conversation
0:46:16 — open the recording at 46 minutes 16 secondsSpeaker 154 great any other business
0:46:24 — open the recording at 46 minutes 24 secondsSpeaker 182 (oversight board member) may i ask that we just kind of go over um just a recap of what we're doing
0:46:31 — open the recording at 46 minutes 31 secondsSpeaker 4 (chair) All right, so first meeting January 5th, 10.30 a.m. Priority items before then, so Jim,
0:46:48 — open the recording at 46 minutes 48 secondsSpeaker 513 you're going to reach out to the financial consultants for the new conversations.
0:46:54 — open the recording at 46 minutes 54 secondsSpeaker 143 (oversight board member) please
0:47:13 — open the recording at 47 minutes 13 secondsSpeaker 33 is there one more financial pro the uh policy analytics are familiar with
0:47:23 — open the recording at 47 minutes 23 secondsSpeaker 239 (oversight board member) this where steeple does this kind of work um there may be others who specialize on the municipal side but those two along with baker tilly are the three big ones in school aspects policy moves other policy policy analytics they'll go through and do a parcel by parcel analysis of where sda1 falls and property tax rules and laws and property tax tax i mean they can get way down
0:47:54 — open the recording at 47 minutes 54 secondsSpeaker 291 (oversight board member) in weeds if you want them to um steeple does that as well
0:48:04 — open the recording at 48 minutes 4 secondsSpeaker 239 (oversight board member) if you if you really want to end the weeds thing policy analytics probably one you want to talk to and so forth if you want something closer to just the projections and forecast steeple and baker tilly does that but i advise you not to do paper tilling and steeples kind of in between baker tilly and policy analytics that's from the school perspective
0:48:25 — open the recording at 48 minutes 25 secondsSpeaker 351 (unknown — contaminated cluster) mark may have a different perspective from a municipal perspective or jim may have some thoughts from a municipal perspective
0:48:31 — open the recording at 48 minutes 31 secondsSpeaker 239 (oversight board member) crow does is more on the auditing side with schools where the state board accounts outsources to crow that does audits in bigger districts and so crows who came and audited us I'm not wanting to get involved in that.
0:48:59 — open the recording at 48 minutes 59 secondsSpeaker 453 Just to care their interests.
0:49:02 — open the recording at 49 minutes 2 secondsSpeaker 284 (oversight board member) That's true. So the policy analytics is a little bit of a different flavor in terms of consulting.
0:49:13 — open the recording at 49 minutes 13 secondsSpeaker 471 What's up, Jim? Have some conversations.
0:49:17 — open the recording at 49 minutes 17 secondsSpeaker 142 (oversight board member) We have been a pro. If you need contact information, I can forward them.
0:49:29 — open the recording at 49 minutes 29 secondsSpeaker 351 (unknown — contaminated cluster) All I can do is call my association. You can tell me who the contact is and I can give them a pass along.
0:49:37 — open the recording at 49 minutes 37 secondsSpeaker 284 (oversight board member) Yeah, please do.
0:49:40 — open the recording at 49 minutes 40 secondsSpeaker 283 And then Mark, you're going to reach out to a couple. Sure.
0:49:47 — open the recording at 49 minutes 47 secondsSpeaker 229 (oversight board member) legal side agenda for first meeting
0:49:56 — open the recording at 49 minutes 56 secondsSpeaker 183 (oversight board member) do we need to yeah we need to confirm that gibraltar uh and the representative from the school court can be here for and meeting number one now january 5th but tentatively that's the point
0:50:22 — open the recording at 50 minutes 22 secondsSpeaker 252 (oversight board member) do we want to set any kind of agenda parameters are simple now and one of you guys it gets closer or how do you get a confirmation
0:50:34 — open the recording at 50 minutes 34 secondsSpeaker 471 but i think about 10. and then if we need to pivot we'll pivot but let's plan on that either
0:50:40 — open the recording at 50 minutes 40 secondsSpeaker 535 of course now your hands will be reaching out but it sounds like there's staying
0:50:45 — open the recording at 50 minutes 45 secondsSpeaker 229 (oversight board member) meeting on tuesdays i'm happy to prepare uh maybe a policy short policy that we could include with every agenda so kind of assumption that attending commenting in public forum should adhere to these
0:51:11 — open the recording at 51 minutes 11 secondsSpeaker 4 (chair) rules and we can just attach it with every agenda item so i could work up a template
0:51:17 — open the recording at 51 minutes 17 secondsSpeaker 182 (oversight board member) or a template for that correct we do three minutes we do not have to do this just what we do we do at the start of the meeting on agenda item only i was only in the video again at the end i mean time it but i mean as mysterious but this is good
0:51:45 — open the recording at 51 minutes 45 secondsSpeaker 401 mark are you going to get a um send us or get us a copy of some of the financial analysis that you
0:51:50 — open the recording at 51 minutes 50 secondsSpeaker 323 guys have yeah that's the baker chili yeah i will get hard copies of those okay can you take those
0:51:57 — open the recording at 51 minutes 57 secondsSpeaker 79 (unknown — contaminated cluster) up i'm just sleeping over the place no i can actually um yeah i can have them okay awesome okay i have a couple of them
0:52:18 — open the recording at 52 minutes 18 secondsSpeaker 122 i'd just like to say thank you for your death
0:52:22 — open the recording at 52 minutes 22 seconds just a report step we've all stepped into uh thank you that's right it's not going to be safe
0:52:30 — open the recording at 52 minutes 30 secondsSpeaker 199 (legal counsel or county official) but i know you're all uh you got the best heart of the kids here thank you
0:52:38 — open the recording at 52 minutes 38 secondsSpeaker 182 (oversight board member) i would like to mention to adjourn
0:52:42 — open the recording at 52 minutes 42 seconds all in favor
0:52:43 — open the recording at 52 minutes 43 secondsSpeaker 3 Thank you.